As with Public Link, security features in Huddle are enabled at the Company Level. In this section you'lll learn about the different security features avaialble to use. Please note that the amount of security features a Company has will depend on which Huddle package has been purchased. To find out more about feature availability please see our pricing page.
This article will cover:
I) How security features work at Company level
One of the core responsibilities of a Company Manager, along with monitoring user numbers, is to set up security features.
The features that can be enabled on your Company can be found on the Security tab of the Company Manager area.
These features are activated at a Company level rather than at an Account level so Company Managers can be 100% sure that safety measures put in place are active for every single user of Huddle under their Company. There is no way to exclude one or more users or one or more Accounts from these security rules. Only Company Managers can enable, disable or edit these security settings.
II) Invitation permissions
Company Managers can regulate invitation Permissions or, in other words, create an email allow list. When an allow list is enabled, only people with email domains and addresses that have been authorized by the Company Manager can be invited by to join Workspaces under the Company.
III) Internal / external domain permissions
Company Managers can set what your internal and external email domains are from the Company page. When this distinction has been made, Company Managers can decide if they want to restrict their external users' ability to see a list of current users of Huddle when looking to invite someone to a Workspace. There is also the option to restrict invitation permission into a workspace for internal users only.
IV) Mobile passcode
If a Company Manager enables mobile passcode it means that users will have to prove their identity with a 4-digit code every time they use the Huddle mobile apps.
V) Two-Factor Authentication
If a Company Manager enables Two-Factor Authentication (2FA) it means that users will have to to set up a phone number on which they will receive 6-digit verification codes to use when signing into Huddle. This adds an extra way for them to prove their identity before signing in on top of their user credentials or single sign-on.
If you need further help or have more questions about any of these features, the next step of this guide will give you some tips on where it is best to ask for help.
You can get help concerning technical and "how to" questions, professional services, implementation, training and insights as well as finance and contracts.