How to use invitation permissions

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Company Managers can regulate invitation permissions or, in other words, create an email whitelist. When a whitelist is enabled, only people with email domains and addresses that have been authorized by the Company Manager can be invited by to join Workspaces under the Company. 

This article covers: 

I) Enabling invitation permissions 

II) Editing invitation permissions

III) Disabling invitation permissions

IV) How an email whitelist impacts your users

 

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I) Enabling invitation permissions

 

a) Click the drop-down menu next to your profile picture in the top right of your Huddle screen and select Your Company Name from the list.

 

 

b) Click the Security tab. 

 

 

c) Click Edit next to Invitation Permissions.

 


d) Check the circle to enable a whitelist.

 

 

e) Type or copy and paste individual email addresses or email domains into the text box.

jenny@acquisitpartners.com, @acquisitpartners.com or acquisitpartners.com (without the @ symbol) will all be accepted.
All your entries must be either separated by commas or written on different lines (press the Enter key after each).

 

 

f) Apply the whitelist to all your Workspaces (as above) or to only a few Workspaces.

To apply the whitelist to certain Workspaces only, check the second box then select the Workspaces you want to apply it to. 

g) Once you have finished your selections, click Save Whitelist.

 

 

Tip: Users not on the whitelist will not have their use disrupted, but will only be able to be invited to other Workspaces once they are added to the list.

 

II) Editing invitation permissions

 

Follow the steps below if you need to make changes to your whitlist since you set it up. You may want to add other email addresses to it or edit the number of Workspaces the whitelist applies to. 

 

a) Go to the Company Manager page.

b) Click the Security tab. 

c) Click Edit next to Invitation Permissions.

d) Click Edit Whitelist.

e) Add or remove required email addresses, domains or Workspaces.

f) Click Update Whitelist.

 

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III) Disabling invitation permissions

 

1) Go to the Company Manager page.

2) Click the Security tab

3) Click Edit next to Invitation Permissions.

2) Uncheck the enable whitelist box to disable it. 

 

IV) How an email whitelist impacts your users

 

a) Users currently using Huddle under your Company

Members using Huddle whose email addresses have been added to the whitelist will suffer no disruption. The only time the difference will be noticed is in the event where a user tries to invite a person with an email address or domain that is not included on the whitelist (see section b for what a user should doin this situation).  

Members using Huddle whose email addresses have not been added to the whitelist will suffer no disruption. The only time the difference will be noticed is in the event where one of these users is invited to another Workspace. They will not be able to be invited to the Workspace in question until their email address or domain has been added to the email whitelist.

b) Users who try and invite someone to a Workspace whose email address or domain is not on the email whitelist

Users who try to invite people into Huddle that do not have email addresses or domains that feature on the whitelist will be instructed to contact their Company Manager to ask to get the domain added.

 

  

 

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