Company Managers set what your internal and external email domains are from the Company page. When this distinction has been made, Company Managers can decide if they want to restrict their external users' ability to see a list of current users of Huddle when looking to invite someone to a Workspace.
This article covers:
I) How applying internal / external domain permissions will affect what your external users see
II) How to set up internal and external domains
III) Applying domain permissions to your Company
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I) How applying internal / external domain permissions will affect what your external users see
When users invite someone new into a Workspace by typing a name or email address into the invitation screen, they will see a list of users already using Huddle in the same Company.
They can choose from the users in this list to make sending the invitation quicker, as shown below.
If you don't set up your Internal / External Domain Permissions, this list of users will appear to both your internal and external users of Huddle when they are about to send an invitation.
If you apply internal /external domain permissions to your Company, the external users will not be able to see this list when preparing to send an invitation, read on below to find out how to set this up.
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II) How to set up internal and external domains
a) Setting up internal domains
1) Go to the Company Manager page.
2) Click the Security tab.
3) Click Edit next to Internal /External Domain Permissions.
4) Click Edit domains under the Internal domains section.
5) Add all your internal email domains in the text box, separated by commas.
@acquisitpartners.com or acquisitpartners.com (without the @ symbol) will both be accepted.
6) Click Save domains.
b) Setting up external domains
If you have already defined your internal domains as shown above, your external domains are by default any other email domains not included on this list.
You can edit the list at any point by following the steps above and adding more domains if needed.
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III) Applying domain permissions to your Company
a) Go to the Company Manager page.
b) Click the Security tab.
c) Click Edit next to Internal /External Domain Permissions.
d) Under Invite People check the circle next to Only internal domains to allow only internal domain members the ability to invite others into Workspaces.
This means that only your internal users will have the ability to invite others into workspaces while any external users will not be able to, this setting does not affect Workspace managers.
e) Under People Picker check the circle next to Only internal domains to restrict access to the list of internal and external users that appear when sending an invitation.
This means that your internal users will still have access to the list, to make invitations quick and easy. And your external users will not have access to the list and therefore will not be able to see who else is using Huddle in your Company.